Acting as the trusted point of contact for the Managing Director’s office for all external parties and internal staff, and dealing appropriately with correspondence, phone calls and visitors, representing the Managing Director as and when required.
Manage MD’s diary/ calendar, assessing priority of appointments and reallocation as necessary.
Undertake project work and administration to support ongoing business development and group communications, including collating information, formatting documentation, organising meetings and developing presentations
Co-ordination and support of board, leadership and senior management team meetings including sending invites, organizing teleconferencing, collating agendas, minute taking and recording, tracking and aggressive follow up of actions.
Maintain records of Director’s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Supervise all incoming/outgoing mail/ Instruction.
Desired Skills / Experience
Experienced Personal Assistant at senior management level.
Exceptional interpersonal and communication skills (Hindi & English), to enable professional interaction with a wide range of contacts, both internal and external
Ability to organize and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, pro-active approach to work including the ability to priorities the task.
Ability to work on own initiative.
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of Microsoft Office (Word, Excel and PowerPoint), Internet.
